English secretary for the Chairman's Office

Jobs

logoprint
English secretary for the Chairman's Office
Full Time

Job Description: The administrative team in the Chairman's Office is entrusted with all the secretarial and day-to-day administration tasks to ensure the day-to-day activities of the office and to respond to a variety of internal and external organizational entities.

The Director of International and Government Relations, works as part of the Chairman's Office - maintains frequent contact with a variety of diplomatic, governmental and organizational entities in Israel and around the world.

Main Job features:

  1. Assisting the Director of International Relations and Government Relations at Yad Vashem in carrying out diverse administrative tasks, including:
    • Management of the diary of the Director of International Relations and Government Relations
    • Receiving external inquiries and assisting in monitoring their execution
    • Assistance in coordinating the actions of all Yad Vashem entities that maintain contact with external entities
    • Assistance in developing and maintaining ongoing working relationships with governmental, diplomatic and organizational entities
    • Locating information relevant to the Directors activity and processing it according to his instructions
  2. Assisting in the day-to-day conduct of the Chairman's office, including:
    • Secretarial tasks, such as: drafting and writing letters, mail, filing, diary, hosting meetings, diplomats and guests of the bureau
    • Answering the phone and providing an initial response; Routing referrals to the appropriate Division and monitoring the execution and follow-up
    • Contact with the Divisions and Units of Yad Vashem
    • Additional administrative tasks as necessary

Job Requirements:

  • English at a native language level, Hebrew at a high level - mandatory, including a high level of written and oral articulation
  • Additional languages will be an advantage
  • Proven experience in administrative work. Experience working in a large international organization will be an advantage
  • Experience working in a computerized environment. Proficiency in all Office software and familiarity with internet search tools
  • Excellent human relations, helpfulness and ability to work in a team
  • Representativeness and discretion
  • Systemic perception
  • Proven experience working in a multitasking environment and the ability to deal with stressful situations
  • Availability to work during non-routine hours and overtime

Job Conditions:

  • Full-time position
  • Start of employment: immediate
  • Salary according to the salary scales accepted at Yad Vashem
  • Position type: Project, Position level: 4
  • The position is intended for both women and men

* The selection process includes a writing test in English *

A concentrated interview day will be held on September 19, 2022

Resumes should be sent to [email protected]

*Only suitable inquiries will be considered*

**The position is intended for internal and external staffing**

In the recruitment process, affirmative preference will be given to candidates with disabilities who are entitled to adequate representation, and therefore candidates may, but are not required to, indicate this when submitting their application


Share:

More Jobs