Bilingual Office Manager

Jobs

Bilingual Office Manager
Full Time
[email protected]
Jerusalem

You Are:

An energetic Office Manager who is eager to maintain an organized, efficient, and smooth-running environment. You understand how critical and important your work is to the company – you are the glue that holds the office together. You’re passionate about people and driven to create the best experience for your co-workers; you’re personable and your co-workers know they can reach out to you for anything. You’re highly service-oriented and understand how to communicate effectively with local and international vendors and suppliers. You’re creative, forward thinking, resourceful, solutions-oriented and desire to make a strong impact. You’re a critical thinker, able to see how we can improve ourselves and our challenges. You’re tech savvy and analytical with the ability to manage, create and track Excel budget sheets. You can multitask and juggle multiple projects at the same time with ease. You understand the nuances of the crowds you’re dealing with and can relate to all worlds, from the ultra-religious Haredim to secular and modern. You’re able to thrive in fast-paced high performing environments and enjoy this challenge. Y ou have native level Hebrew and English (reading, writing, and speaking) to communicate with both Israelis and internationals, to give your opinion and listen to others in a collaborative environment.

We Are:

The Administration team, responsible for making sure the company is functioning and continuing to grow, while maintaining our core values. We have an essential part in ensuring our work environment and everyone’s experience is positive and personal. We’re passionate about people and creating memorable and engaging employee experiences, and always looking for ways to improve our processes. We’re the decision makers for the company, only opting for the best chooses to make sure things get done properly. We solve issues, tackle complex projects and handle office logistics. We’re creative, analytical, innovative, and proactive people who are the backbone of our company’s culture.

You will:

  • Run the day-to-day of the Jerusalem office and provide general administrative support, making sure the office is organized and optimally running
  • Ensure the office is fully stocked with everything from coffee and groceries to office supplies
  • Manage and liaise with external vendors / service providers and negotiate deals, such as the cleaning crew, the building parking and gift companies
  • Process monthly expense reports using Excel
  • Be in the office every day, and lend a helpful hand or a listening ear to your colleagues if they need, taking care of their general wellbeing
  • Be the face of the office to greet visitors and welcome/onboard new employees on their first day
  • Participate in the onboarding of new employees using Monday.com
  • Collaborate regularly with HR, Finance and the CEO
  • The right candidate can grow into organizing and managing every aspect of company events, parties, yom kefs, and trainings, utilizing creativity and innovation

You have:

  • 5+ years of similar experience in a growing tech company of about 100 employees
  • The ability to work full time out of the Jerusalem office, including arriving on short notice for emergencies or off-hour company events.
  • Service-oriented, positive, proactive and solutions-focused attitude
  • Great organizational and time management skills, strong work ethic, deep attention to details
  • The ability to multitask and juggle multiple projects at once, while prioritizing your daily workload
  • Flexibility to be available outside of usual business hours to get the job done
  • Full proficiency in the MS Office and Google suites, with strong skills in Excel
  • Proficiency with Zoom, Microsoft Teams, and Slack
  • Mother tongue level Hebrew and English (reading, writing, speaking) with great communication skills
  • It’s a bonus if you have event planning experience

Why join us?

· We place a strong emphasis on our employees’ satisfaction and growth. Our team is the backbone of our company, and we are proud to boast an employee-centric and family-oriented culture. We set aside thousands of shekels for a personal growth plan per emp loyee per year. We have a Net Promoter Score of 9.35, with virtually zero turnover.

· We promote a work from home culture with people located all over the country, which allows our employees unparalleled flexibility to work where and when they want, with hours that are convenient for them. We strongly believe giving this freedom allows them to produce the best work possible. We have an office located in Jerusalem that is open to whomever wants to come in, but it’s not mandatory (several people only come to the office once a month).

· We offer competitive compensation and benefits.

· Ongoing monthly knowledge sharing, training and career growth opportunities.

· We are seeking people with a passion for cutting-edge technology, who enjoy a fast-paced and dynamic environment and want to work alongside other bright, talented people.


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