Maternity leave replacement --Office Administrator (Aug.-Jan.)

Maternity Leave Replacement --Office Administrator (Mid-August through January.) 

Philip Stein and Associates is looking for a native English speaker who is a fast learner to temporarily fill the Office Administrator role at our Beit Shemesh office. Below are more details of this multi-faceted position.

What you’ll do:

• Carry out receptionist duties such as answering and directing phone calls, taking messages, sending and responding to emails, welcoming visitors, and directing them to the relevant office personnel.
• Prepare mailings via the post office and Federal Express.
• Handle the day-to-day needs of the office.
• Maintain office inventory by coordinating with the Jerusalem branch office manager.
• Track all purchases & save receipts (Excel & Monday).
• Ongoing client communication and various customer services.
• Assist office staff as needed.
• Perform other related responsibilities as required.
• Work Sunday to Thursday at the Beit Shemesh office. Minimum 7 hours a day.

What you have:

• English mother tongue level and Hebrew excellent level.
• 2 or more years of administrative experience.
• Proficiency with office management software like MS Office (Excel, Word, PowerPoint)
• High level of customer service and excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and manage time well.
• Comfortable working independently and as part of a team.
• Ability to function well in a high-paced environment.

Bonus if you:

• Have experience using Sharefile
• Have U.S. tax knowledge