Executive Assistant to the Superintendent (Maternity Leave)

Executive Assistant to the Superintendent (Maternity Leave)

עוזר/ת מנכ"ל

AIS and Israel

Walworth Barbour American International School (WBAIS) in Israel has two campuses – American International School (AIS) located in Even Yehuda and Jerusalem American International School (JAIS).

Established under the auspices of the American Embassy in 1958, WBAIS is a MSA accredited, fully independent, co-educational day and boarding EY-12 international school, which offers a robust program leading to a US high school diploma.

In 2008, WBAIS moved to its current 19-acre campus in Even Yehuda, a residential community approximately 20 kilometers north of Tel Aviv. The purpose-built campus includes four separate divisions, a performing arts building with a 400-seat auditorium, full gym, cafeteria, library and media center, athletic fields, tennis and basketball courts, and an olympic-sized pool.

The AIS campus has approximately 500 students representing 30+ nationalities, WBAIS Israel is a diverse and vibrant community. Approximately 30% of WBAIS students are American, 40% from countries all over the world, and 30% Israeli.

In August of 2001, WBAIS opened a second campus, JAIS, to support families working for the US State Department in Jerusalem. JAIS has become home to a current enrollment of 100 students in preschool through grade 9.

AIS has approximately 150 local and international employees and includes an active teachers association, with 100 faculty members coming mostly from Israel and the United States. Many of these faculty members have had experience at other international schools around the world. Our employee makeup creates a very unique international culture, while being located in Israel.

JAIS has 30 employees. Most of these employees have been hired locally in Israel. Many are trained in the United States and United Kingdom and tend to be in Israel long-term.

Main Responsibilities

To support the Superintendent, Board, Faculty, Staff, and the Leadership Team through collaboration on projects, providing high-level administrative and clerical support, and partnering to create a culture that aligns with the School’s mission and vision. This position will:

Superintendent Office

• Function as general office manager: prepare materials, manage timelines, and maintain records of all critical functions and dates for Superintendent.
• Coordinate and manage the Superintendent's calendar, schedule appointments, and handle correspondence independently.
• Coordinate and manage All School events, drills, professional learning calendars.
• Act as a point of contact for internal and external communications, ensuring all incoming and outgoing communications are directed appropriately.
• Assist with organizing special projects, meetings, and events, including logistics and materials preparation.
• Manage digital processes for required organizations, such as NESA and MSA, and other school-related documentation, including grants.
• Handle travel arrangements for the Superintendent and other administrators, including securing quotes and managing travel logistics.
• Translate or organize translation of documents and communications from Hebrew to English, as necessary.
• Create and collaborate with the Superintendent on community presentations.

Additional Leadership Support

• Collaborate with the Deputy Superintendent to support administrative tasks.
• Collaborate with the Director of Finance and Operations to support administrative tasks.

Board

• Provide administrative support during Board meetings, including drafting communications and recording minutes.
• Support the Superintendent in the preparation of Board and Committee agendas, minutes, and related documents.
• Ensure that all Board documents and communication structures are organized and updated.
• Support the search for a new Superintendent for the 2027-2028 school year.

And any other duties as assigned by the supervisor.

Qualifications

• A Bachelor’s degree is required; a Master’s degree is preferred.
• Proficiency in English and Hebrew, both written and verbal.
• Extensive experience with Google Workspace, Microsoft Office, Adobe Acrobat, and internet search engines.
• Strong organizational skills with the ability to multitask and manage time effectively.
• High level of availability and flexibility to handle urgent and unexpected matters.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently, manage confidential information, and meet deadlines.

Key Competencies

• Futures Thinking and demonstrates initiative and leadership
• Systems thinking and the ability to analyze and utilize data effectively.
• Critical thinking and problem-solving abilities.
• Strong listening and communication skills.
• Ability to work under pressure and in a complex environment.
• Friendly and service oriented disposition

Child Protection

WBAIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.

Position Details

Reports to: Superintendent

Job Capacity: 100%

Start Date: January/February for approximately six months, perhaps longer (maternity leave)

• Regular working hours from 07:45 - 16:30, Monday through Thursday, and 08:00 - 15:00 on Friday, with additional hours as required for Board and Committee meetings.
• The position is based in the Superintendent’s reception and office area. (Even Yehuda)
• A competitive salary and benefits package will be provided based on experience and qualifications.

Contact Information

WBAIS Website: https://www.wbais.net/

Phone: +972-9-890-1000

Address: 65 Hashomron St., Even Yehuda, 4051765

Apply https://wbais.bamboohr.com/careers/83 or send an email to [email protected]